In this IELTS request letter, you have to ask for time off work for a prolonged period.
A letter like this could be formal or semi-formal, depending on whether you decide to name your manager and imagine you know them fairly well.
| You need to take leave from your work for over one month for personal reasons. Write a letter to your manager. In your letter: – explain the reason for the leave and the length of leave you need – explain how you will keep up-to-date while you’re away – suggest how your work could be covered while you are away Write at least 150 words You do NOT need to write any addresses Begin your letter as follows: Dear…., |
Model Answer
Dear Mr. Reynolds,
I am writing to formally request a leave of absence from work for a period of six weeks, starting from November 15, 2023.
The reason for this leave is a deeply personal matter. My close family member, my mother, has been diagnosed with a severe medical condition, and her treatment and recovery will require my full attention and presence during this critical time.
During my absence, I am committed to ensuring a smooth transition for the team. To stay updated, I will check my work email regularly and be available for critical matters. I also propose delegating my ongoing tasks to a capable colleague or team member, and I am more than willing to work closely with them to provide necessary guidance and training. Not only this, I will also prepare detailed documentation of my current projects and responsibilities for easy reference.
To address my responsibilities during my leave, I suggest that Ms. Sarah Mitchell, who has a good understanding of our current projects, be appointed as the point person in my absence. I would be happy to facilitate this transition by sharing my knowledge with her before my leave begins.
Thank you for considering my request. I will be available to discuss further details and make any necessary arrangements to ensure a smooth transition.
Sincerely,
Emma Walker
(221 Words)
Evaluation of the model answer
Your letter is clear, respectful, and professional. It effectively communicates your request for leave and demonstrates your commitment to ensuring a smooth transition for your team during your absence. Here’s an evaluation with some minor suggestions:
Tone and Content: Band 9
- The tone is polite, formal, and respectful, which is appropriate for a leave request.
- You clearly explain the reason for your leave and express concern for ensuring a seamless transition during your absence.
Coherence and Cohesion: Band 9
- The letter is logically structured, with a clear introduction, explanation, and proposal for handling your tasks while you’re away.
- The flow is smooth, and each paragraph connects well with the next. No improvements are needed here.
Language and Grammar: Band 9
- The grammar is flawless, and the language is formal yet approachable. The phrasing is clear and professional throughout.
- The phrase “Not only this, I will also prepare…” could be simplified slightly for smoother reading. For example, “Additionally, I will prepare…”
Suggestions for Improvement:
- The letter is already excellent, but you might consider closing with something more personal such as, “I deeply appreciate your understanding and support during this difficult time.”
Overall, it’s a very well-written letter that conveys professionalism, responsibility, and concern for both personal and work matters.
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